Enterprise Content Management in the CloudOpenText Core Share
Stay connected and productive from any location with simple and secure collaboration in the cloud
What is cloud-based collaboration?
For much of the world, the most noticeable business impact amid COVID-19 has been the limits on face to face interaction, hindering the ability to build relationships, progress initiatives and finalize projects. Cloud-based collaboration has become integral to organizations as they strive to adapt to the current global crisis and become more cohesive, stable and productive.
Cloud-based collaboration allows employees to securely share and edit documents both inside and outside the organization. In times of crisis, these enterprise grade tools become mandatory to keep businesses moving forward. Collaborating in the cloud allows users to securely share, store and access information assets, from existing on-premises applications or in the cloud, from any location, while maintaining the integrity of their content.
OpenText Core Share overview
OpenText™ Core Share provides all the functionality needed to securely share and collaborate on projects while working remotely, with partners and customers behind and beyond the corporate firewall. Simple and intuitive to use, Core Share is a SaaS application that offers the enterprise level security and compliance IT departments require with the flexibility that users need. Core Share’s unique ability to enable both a hybrid environment and a full cloud experience sets it apart from other major file sharing offerings.
Core Share is easily deployed and integrated with existing content management systems to extend collaboration beyond the corporate firewall. It integrates seamlessly with OpenText Information Management (IM) solutions to extend the value of existing enterprise content management (ECM) investments into the cloud.
Core Share integrates with OpenText™ Core Signature, a professional and enterprise-grade electronic signature solution, to allow employees and third parties to sign quotes, contracts and other documents in a fast, compliant and hassle-free way.
Together, users have a unified solution to solve enterprise content collaboration and approval needs while working remotely.
Features in Core Share
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Enterprise grade security at each layer
Configure and automatically enforce global policies for sharing with external users. Set password requirements and expiry dates on shared content and public links. Includes file encryption for data at rest, in transit, on mobile devices and/or in the cloud, Single Sign On (SSO), Two-Factor Authentication (2FA) and the utilization of highly secure OpenText data centers.
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IT and administrative control
Offers complete IT control over content sharing by employees, customers and partners. Allows administrators to create accounts, control access, assign user storage quotas, lock and disable accounts, view connected users and remotely wipe local content on mobile devices. Provides visibility and analytics using dashboards and reporting views.
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Microsoft Office 365 integration
Integrates with Microsoft® Excel®, Microsoft® Word, Microsoft® PowerPoint® and Microsoft® Outlook® to create, modify, co-author, share and store files without moving between applications and files in the cloud. Create Microsoft Office 365 documents within Core Share and update documents in realtime.
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ECM integration
Offers easy and seamless integration with OpenText ECM solutions, including the OpenText™ Content Suite Platform, OpenText™ Extended ECM, OpenText™ Documentum™ and OpenText™ eDOCS, to share existing and new content in the cloud. Two-way sync with Content Suite, Documentum and Extended ECM to ensure that all parties are working with the latest version whether in the cloud on on-premises.
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Core Signature integration
Improves legality and expedites business processes from start to finish with secure digital signatures, while adhering to legal requirements and compliance regulations.
Our vision is to deliver and support effective and efficient content management across the enterprise, while allowing for business unit flexibility. With OpenText, our team works much more effectively because we have the program, services and strategy along with the technology.
Benefits in Core Share
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Enterprise grade security
Eliminate the risk of exposing business-critical data with emailed document exchange or consumer cloud storage tools with a simple method of user collaboration. Fully compliant with GDPR.
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Improve adoption
Enable easier and more efficient file sharing users will want to use and comply with organizational policies that keep confidential data secured at every stage in the communication and collaboration process.
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Increase productivity
Expedite content driven business processes from conception and collaboration through to approval.
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Deploy and manage easily with SaaS
Get up and running in a matter of minutes and offer administrators easy management and control.
Are you ready for a new way to work?
| Plan feature | Personal plan | Team plan | Business plan | Enterprise plan |
|---|---|---|---|---|
| Plan descriptions | Great for securely storing, sharing and collaborating with friends and family. | Perfect for small teams looking for advanced security and user controls. | Ideally suited for companies looking for an onramp to ECM and collaboration in the cloud. | Tailored for large organizations with business-ready integrations and sophisticated ECM. |
| Number of users | 1 | 2-50 | 5+ | 5+ |
| Storage | 2GB | 50GB | Unlimited | Unlimited |
| Single file upload limit | 250MB | 2GB | 5GB | 10GB |
| 2FA 2 factor authentication |  |
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| Office 365 integration | |
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| MDM support | not included | not included | not included | |
| Core Signature (additional cost) | not included | not included | not included | |
| Single sign on | not included | not included | not included | |
| App extensions | not included | not included | not included | |
| Metadata | not included | not included | not included | |
| Two-way sync with Content Suite Platform, Extended ECM and Documentum | not included | not included | not included | |
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Resources
Solutions that integrate with OpenText Core Share
- OpenText Core Signature
- OpenText Content Suite Platform
- OpenText Documentum
- OpenText eDOCS
- OpenText Hightail
- OpenText Trading Grid